Groups to be Involved ____________________________________________________

Directors/Advisors _______________________________________________________

Site ___________________________________________________________________

Rehearsal Date ____________________________   Time  _______________________

Performance Date ____________________________   Time _____________________

Initial Planning

[  ]        Dates reserved with talent                           Date __________

[  ]        Site(s) reserved                                              Date __________

[  ]        Groups (student and parent) notified       Date __________

Six Months

[  ]        Corporate and Foundation Funding options developed

[  ]        Determination if AFM/MPTF engagement made

[  ]        Decision on free/charge concert determined

[  ]        Program developed

[  ]        Ensemble size and soloists determined

Four Months 

[  ]        Update on funding

[  ]        Program finalized

[  ]        Ensemble notified of engagement

[  ]        Media mix developed and advertisement options considered

[  ]        Line up guest speakers (graduates/corporate leaders/administrators)

One Month 

[  ]        Program and tickets printed

[  ]        Student / parent assistants notified (ushers/ticket takers/helpers)

[  ]        Media material distributed to electronic and print sources

[  ]        “Fan” mailers sent and posters distributed in communities

Two Weeks 

[  ]        Contact media to confirm any last minute needs

[  ]        Confirm all rooms and equipment movement

[  ]        Announcements on school PA's and athletic events

One Day 

[  ]        Secure programs, confirm bookings, and last-minute details

[  ]        Relax for two hours prior to program - and enjoy!